Going Google across the 50 States: Google Apps eliminates geographical challenges for New Jersey-based virtual assistant agency

[Cross-posted from the Google Enterprise Blog]

Editor’s note: Over the past couple of months, thousands of businesses have added their Gone Google story to our community map and even more have used the Go Google cloud calculator to test drive life in the cloud. To highlight some of these companies’ Gone Google stories, we decided to talk to Google Apps customers across the United States. Check back each week to see which state we visit next. To learn more about other organizations that have gone Google and share your story, visit our community map.

This week we’ll hear from Sarah Leah Gootnick, founder of Secretary in Israel, based in New Jersey and Israel. Secretary in Israel and Virtual Assistant Israel match college-educated, American virtual assistants living in Israel with business owners from across the United States and abroad.

The idea for Secretary in Israel came about when an entrepreneurial friend of mine in San Francisco told me how overwhelmed he was with all the administrative work for his IT business. He struggled to find a talented assistant within his price range locally. I introduced him to my friend who had just moved from the US to Israel. Not long after, he called to tell me that she was the best assistant he had had in years, and he encouraged me to start a business to provide this same service to other entrepreneurs.

As a result of his encouragement, we started Secretary in Israel approximately 2.5 years ago. At the time, we were in an unusual situation: our virtual assistants, all of whom are American college graduates, were living in Israel, and our client base of successful entrepreneurs were spread throughout the United States and abroad (including the UK, Australia, and Thailand). With our team located thousands of miles from our clients, we were, as you might say, “geographically challenged”.

However, with the help of Google Apps, geographical distance became irrelevant. Our virtual assistants all use Gmail, Google Docs, and Google Calendar, which enable us to work with our clients and seamlessly integrate into their businesses as if we were sitting in the rooms next to them.

One particular benefit that our virtual assistants and clients love is the ability to edit docs and spreadsheets simultaneously. Gone are the days of worry about who has the right version of a document and whether the hours of changes you’ve just made were put into the right version or not. With Apps, the document or spreadsheet is always current, and our team and clients can rest assured that important edits were entered in the right version.

Google Apps also allows our virtual assistants to work so seamlessly with their clients and their clients’ business associates that most people don’t realize our assistants aren’t in the same office. One of our clients told us that when people finally do meet him at his office, they often ask, “Where’s Hilary? She was so lovely on the phone. I’d like to meet her!” It’s at that point that he says with a smile, “Oh. She’s not here at the moment. She’s in Israel!”

Because of the collaborative focus of Google Apps, we’re able to run a business that provides a great service to successful entrepreneurs in the United States and abroad as well as career opportunities for professional, Americans in Israel.

Posted by Ashley Chandler, Google Apps Team

Bankrupt Newspapers Leave Employee Unions and Government Corporation Holding the Pension Bills

It has not been a good month for newspaper unions at bankrupt newspaper companies or the government corporation that insures pension funds. As part of their reorganizations, a number of bankrupt newspaper firms are not paying money owed union pensions or are quietly letting the guaranty pick up the tab for retiree costs.

• Unions of Philadelphia Newspapers LLC (The Inquirer and The Philadelphia Daily News) were forced to accept 12 cents on the dollar for the $12 million the bankrupt company owned to employee pension plans as part the reorganization plan.
• The Chicago Sun-Times off-loaded $49.1 million of its underfunded pension obligations for 2300 retirees and employees to the Pension Benefit Guaranty Corp. The paper and it suburban subsidiaries were purchased out of bankruptcy without the new owners assuming the pension obligations.
• The Dayton News Journal dumped $15.4 million in underfunded pensions payments on the Pension Benefit Guaranty Corp. , which will ensure 1,100 current and former employees receive benefits owed to them. The newspaper and its assets were purchased out of bankruptcy by Halifax Media, but it did not take on the pension liability.

The Pension Benefit Guaranty Corp. is a federal corporation designed to protect pensions when company-run pension funds collapse or cannot pay agree benefits.

These types of problems occur when money due for benefits is not paid into pension funds or money is removed from company-run funds by the company. When this occurs companies use the money for other purposes: increasing liquidity, paying bills, giving executive bonuses, etc. However, this creates problems if the company ceases operating or if liabilities of underfunded pension obligations weigh too heavily on the balance sheet.

Existing laws allows employers to take money from company-run funds if they are overfunded, but do not require them to immediately fully fund them when they are underfunded. Overfunding and underfunding, however, are normal conditions caused by fluctuations in stock and bond markets in which pension funds are invested. Because overfunding and underfunding tend to even out over time, companies using the funds like a bank can create problems. Even when pension funds are not run by companies, delays in paying obligations create problems if the company closes or goes into receivership.

Newspapers across the U.S. have carried large stories about pension payment problems at other bankrupt companies, but coverage of the problems at their newspaper colleagues have drawn scant attention.

Going Google across the 50 States: Google Apps “just works” for Massachusetts -based marketing firm

[Cross-posted from the Google Enterprise Blog]

Editor’s note: Over the past couple months, thousands of businesses have added their Gone Google story to our community map and even more have used the Go Google cloud calculator to test drive life in the cloud. To highlight some of these companies’ Gone Google stories, we decided to talk to Google Apps customers across the United States. Check back each week to see which state we visit next. To learn more about other organizations that have gone Google and share your story, visit our community map.

In Massachusetts, we find Sean Leach, Systems Architect for EPS Communications — a strategic marketing firm near Boston. With experienced staff, EPS marries multiple disciplines to offer client services including direct response media, interactive development, design, and custom content and publishing. EPS is so excited to have gone Google that Sean created the picture below showing each of his co-workers, and shared the story of why the company switched.

“In late 2007 we made the switch from a traditional email POP server and a ‘whatever you can find’ calendar and docs solution to Google Apps. We haven't looked back since.

Within Google Apps, we mainly use Gmail, Calendar, and Docs. Because of the tight integration between the three services, as well as the ‘it just works’ nature of the products, we've definitely had a marked increase in productivity and user happiness. No more POP server being down, no more having to try and track down an email or document. It's all there in the cloud, all the time, and easy to find because of Google search.

Our other favorite part of Google Apps is that everything is accessible from any computer or mobile phone with a web browser, no matter where our jobs take us. Our employees can be just as productive outside the office as they can inside it. That is a big deal for a small company. It allows us to be both flexible and productive. It's something we truly can't live without.

If you haven't tried Google Apps, you really owe it to yourself (and your company) to give it a shot. It's wonderful.”

Posted by Michelle Lisowski, Google Apps team

New features in Google Docs and Google Sites

[Cross-posted from the Google Enterprise Blog]

Google’s multi-tenant infrastructure allows us to launch new features to our customers seamlessly, and with over 50 launches in first half of this year alone, the pace of innovation in Google Apps continues to accelerate.

Today we keep up the innovation with several new updates in Google Sites and Google Docs. We’ve improved Google Sites with several highly-requested features including horizontal navigation, global footers, and a new section for deleted items.

Horizontal navigation enables site owners to easily add links across the top of their sites.

Site owners can also add a global footer that displays across all pages on a site, and we added a new section for deleted items in sites, making it easier to get to deleted pages and attachments.

We’ve also added quick links to open Google Docs that are embedded in a site, making it easier for collaborators to open embedded documents.

For more information, on these new features in Google Sites, check out the Google Docs blog.

In addition to these updates to Google Sites, this week we also launched several improvements in Google Docs:

• Typing links just got a little faster in Google documents. Now when you type something that we recognize as a web address, it will automatically become a link.

• We’ve also added a few more page sizes for your documents. So if you’ve been craving an Executive sized page (7.25” x 10.5”), you’re in luck. For more information on autolinks and page sizes, head to the Google Docs blog.

• Correct spelling is an essential part of document creation, and to that end we’ve added spellcheck to Google spreadsheets. For more information on spelling checker in spreadsheets, visit the Google Docs blog.

As with all updates on Google Apps, users can get new features just by refreshing their browsers, and improvements roll out to customers with no need for administrators to manage patches or install software.

Stay tuned for more updates to Google Docs and Google Sites.

Posted by Scott Johnston, Google Apps Product Manager

Introducing the AdWords Small Business Corner, a new forum discussion category for SMBs

[Cross-posted from the Inside AdWords blog]

We’ve heard from many of you that you’d like to be able to easily share tips for developing a successful AdWords strategy with others like you. To help you do that, we’ve created a new category in the AdWords Help Forum: the Small Business Corner. The Small Business Corner is designed to give those of you who are running your own AdWords accounts the opportunity to share best practices in discussions with your peers so that you can make sure your AdWords account is doing all it can to support your business goals.

This new category is not about troubleshooting specific account issues, but rather about sharing and learning from the experiences of others. To give you a preview of the kinds of topics that we hope to discuss, here are a few conversation starters that we had in mind:

• Choosing the right tools to measure results
• How to write great ads
• Finding the right frequency to sign in to AdWords

Of course, this category is about your interests and needs, so we hope you’ll suggest the small business-related topics that you’d like to cover. For any other topics, please consider the other existing forum categories available to you.

Getting started
To join the conversation now, just visit the Small Business Corner. If you’re new to the AdWords Help Forum, you may want to create a Google Profile (while signed in to your AdWords account), introducing yourself and your business before jumping in. In the meantime, you can check out the introductory discussion thread here.

Posted by Miles Johnson, Inside AdWords crew

Going Google across the 50 States: Oregon-based ice cream company goes Google, blissfully

[Cross-posted from the Google Enterprise Blog]

Editor’s note: Over the past couple months, thousands of businesses have added their Gone Google story to our community map and even more have used the Go Google cloud calculator to test drive life in the cloud. To highlight some of these companies’ Gone Google stories, we decided to talk to Google Apps customers across the United States. Check back each week to see which state we visit next. To learn more about other organizations that have gone Google and share your story, visit our community map.

This week we’re traveling to Eugene, Oregon to hear from Luna & Larry’s Coconut Bliss. Luna and Larry Kaplowitz began making Coconut Bliss non-dairy, organic ice cream to provide a healthier alternative to typical ice cream loaded with processed sugar and saturated fat. Coconut Bliss is a local favorite in Oregon and the word is spreading as many more find their “bliss.” Kiley Gwyn, Online Community Manager at Coconut Bliss, tells us about going Google.

“Going Google was an easy choice for us to make at Luna & Larry's Coconut Bliss. We're a small company with no IT person on staff, and we were looking for an easy solution to email, shared calendars, an internal wiki, and document sharing. As we are a growing business with employees often on the road it was important to us that we have secure, easy access to everything no matter where we might be. I was already a Gmail convert and knew that the suite of Google Apps would be perfect for our needs.

Google Apps has allowed us to expand our productivity and creativity in ways I couldn't have imagined when we first signed up. Sometimes it’s just the simple things that are better with Google Apps. For example, when I was sick at home recently, I didn’t have to cancel a critical marketing meeting. We just turned on the video chat and pointed the camera at the white board so I could work with my team without sharing my cold. Google Apps helps keep us connected and makes working together simple.

Posted by Ashley Chandler, Google Apps Team

Collect audience input with Google Sites & Moderator

[Cross-posted from the Google Docs Blog]

Google Moderator helps anyone find the best input from their audiences, whether it’s suggestions on how to stop the oil spill, debate questions at the Copenhagen climate change conference, or questions for Katy Perry. Starting today, you can use Moderator inside your Google Sites as well. For example, if you have a restaurant site, you can embed Google Moderator on your suggestions page to get input from your restaurant patrons. Here’s how:

1. Create a series at Google Moderator.

2. Start editing a page in your Google Site, and go to Insert and then More gadgets. Click on Featured and select Google Moderator at the bottom.

3. Click Select and then you’ll see the settings screen below. Copy and paste the URL from the series you created into the Moderator URL box, and make sure to check the Include a scrollbar on gadget when necessary option.

4. Click OK, save the page, and you’re all set! Your visitors will be able to start submitting and voting on suggestions immediately.

If you want to learn more about Google Moderator, check out the Google Public Sector Blog. You can also embed Moderator on other web sites, your YouTube channel or in your own applications with our API.

Posted by Eric Hysen, Software Engineering Intern